Description

This is a hands-on, sleeves-rolled-up role covering investment middle- and back-office operations, vendor and service-provider oversight - making sure the fund accounting runs flawlessly. The role supports the Investment Team by keeping workflows tight, data clean, and issues resolved fast, and supports the CEO with clear, practical reporting and follow-through across internal and external stakeholders.

 Key responsibilities

Investment Operations (middle office)

Own and run core post-trade workflows end-to-end (capture/confirmation, settlement liaison, reconciliations, breaks management, and issue resolution) in collaboration with the Investment Team, and Custodian—getting problems fixed, not just logged.
Oversee daily/periodic reconciliations (cash, positions, transactions) and ensure timely investigation and escalation of exceptions.
Support valuation and NAV processes by ensuring accurate, complete, and timely inputs (trades, corporate actions, cash movements, fees) and following up on queries with service providers.
Coordinate corporate actions processing and ensure appropriate communications, elections, and record-keeping.
Run the operational calendar (month-end/quarter-end reporting, fee cycles, regulatory and investor deliverables) and keep the team ahead of deadlines with simple checklists, owners, and reminders.
Partner with Compliance and Finance to maintain appropriate controls, evidence, and audit trails across operational activities.
Vendor & Service-provider Management

Act as day-to-day relationship owner for key vendors and service providers, including the Fund Administrator and Custodian.
Set clear expectations with providers (what good looks like, timelines, escalation paths), track delivery, and push issues to resolution—protecting the team’s time and the client/investor experience.
Coordinate onboarding/offboarding of vendors and periodic reviews of services, controls, and deliverables.
Support vendor due diligence requests (including operational questionnaires) and maintain a central repository of documentation and contacts.
Partner with the CEO and Finance on vendor cost oversight, invoice tracking, and ensuring services align to business needs.
Reporting to the Investment Team

Give the investment team real-time operational visibility—what’s done, what’s at risk, what needs a decision—across processes, deliverables, vendors, and exceptions.
Coordinate cross-functional action items between the Investment Team and service providers to ensure timely execution.
Support the CEO with operational planning, priorities, and ad hoc projects as the firm grows.
Key Relationships

Internal: CEO; Investment Team / Portfolio Managers
External: Fund Administrator; Custodian; key operational vendors 
What success looks like

Operational processes run reliably with clear ownership, documented procedures, and strong control evidence.
Reconciliations and exceptions are managed proactively, with timely resolution and clear escalation.
Service providers deliver consistently against agreed expectations, and recurring issues reduce over time.
Quarterly reporting and factsheet cycles run smoothly with strong version control and on-time delivery.

Requirements

This is an ideal job for a graduate who wants to initiate and fast track into fund management, by understanding the operations of fund management.