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Talent Experience Operations Specialist

Fellowes Brands

Itasca, Illinois, United States

(on-site)

Posted 1 day ago

Job Function

Other

Description

Our most important asset is our people. Who we are, what we do, how we do it and why we are passionate are all centerpieces of why we succeed.

We are proud to be recognized:

Among America's Best Midsize Employers by Forbes in 2021, 2022 and 2024
As a Chicago Tribune Top Workplace for four consecutive years (2021-2025)

We currently operate in-office Monday-Thursday, with an optional remote day on Friday.

This position is not eligible for employment-based visa sponsorship.

Role Summary

As the Talent Experience Operations Specialist you will play a critical role on our strategic and evolving HR team. The Specialist partners closely with the Talent Experience (HR) team, the Global Head of HR, and the Chief Operating Officer to manage and enhance HR programs, systems, and operational workflows.

In This Role, You Will….

Partner with the broader Talent Experience Team, including:

The Talent Experience (HR) Business Partners
Serve as the primary owner of all employee lifecycle data integrity within Oracle HCM, ensuring the accuracy of new hires, job changes, terminations, compensation adjustments, and employee demographic updates.
Lead the HR Records Management Program, including following retention programs, audit readiness, and oversight of active and archived employee files.
Oversee organizational compliance with federal and state requirements, including I-9 employment verification, E-Verify audits, and documentation standards.
Manage and continuously improve the Tuition Reimbursement Program, including policy interpretation, vendor coordination, and communication strategy.
Manage the company intranet (LENS) for Talent Experience by keeping it up to date with the information for all HR related topics.
Coordinate HR morale/recognition programs and activities such as Tickets at Work, employee perks and museum tickets program.
Oversee TEBP Team inbox
Manage termination checklists
Other duties as assigned

Talent Acquisition

Oversee all aspects of new hire onboarding in the Jobvite ATS and Oracle HCM, with a goal to ensure a smooth and positive experience for new hires and hiring teams
Evaluate and select vendors for background checks, drug screening, and onboarding tools; oversee service quality and escalate issues as needed.
Work with Temporary Staffing Agency to transition temporary employees to full time employment.
Facilitate New Hire Orientation as part of a rotation, ensuring consistent messaging, compliance, and a strong introduction to the organization.
Partner closely with Talent Acquisition to enhance recruiting workflows and candidate experience, including sourcing and screening candidates, scheduling interviews, drafting offer letters, reporting and other related projects, for both manufacturing/production and corporate hiring needs as needed

General Administrative Support, including:

Manage travel program by setting up new travelers, removing those who leave, answering travel-related questions, assisting with bookings (both travel and guest), handling company setup in Egencia (categories, policy, preferred hotels), reconciling travel and Uber cards monthly, and addressing any issues with Egencia or our contact.
Plan and coordinate arrangements for small and large team meetings, events and celebrations, including communication to teams and ordering and arranging for meals.
Plan, coordinate and ensure the Executives' schedules are followed and respected.
Partner closely and effectively to keep the Executives well informed of upcoming commitments and responsibilities, following up appropriately.
Execute administrative processes including vendor setup and approvals, submitting P.O.'s for approval, running of reports, etc.
Provide back-up support for other Executives to cover for administrative assistants and receptionist who are out of the office.
Support the Chief Operating Officer & Global Head of HR with Administrative projects, expenses and travel as requested.
Provide HR Support to the GIVE Committee.
Maintain monthly budget reconciliation reports for VP Global HR.

What You Bring to the Team

3-5 years in an Administrative Project Management or Human Resources support role
strong analytical capability, sound decision-making, and the ability to independently evaluate processes, recommend improvements, and implement solutions that impact the organization.
Ability to self-manage effectively to keep track of multiple assignments and appropriately prioritize day-to-day work across a number of areas of HR with proven ability to meet deadlines
Proactively use available resources to produce the best quality work while contributing ideas and investigating new ways to achieve continuous improvement.
Keen ability to solve problems and understand "the big picture".
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Working understanding of human resources principles, practices and procedures.
Ability to act with integrity, professionalism, and confidentiality
Spanish speaking preferred

The hiring range for this position in Itasca, IL is $70,000 - $80,000 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills and experience, among other factors. An annual incentive may be provided as part of the compensation package, in addition to a full range of medical, financial and/or other benefits, dependent on the level and position offered. An overview of our benefits offering is available here: Fellowes Benefits Overview.

Fellowes Brands - A Family Business Since 1917
For over a century, Fellowes has been committed to positively impacting people through our culture, relationships and solutions. We have evolved toward relevance with each decade and generation, responding to a constantly changing world. Today, we are on an ambitious journey to grow our influence and impact in enhancing and maximizing work experiences worldwide. We are a "Brand on the Move" and remain committed to finding new ways to help people work better and feel better.

Visit our Careers Site: www.fellowesbrands.com/us/en/careers/Pages/overview.aspx

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Fellowes, Inc. does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered Fellowes' property, and Fellowes will not be obligated to pay a referral fee. This includes resumes submitted directly to hiring managers without contacting the Talent Acquisition Department.