Description

Posting Details

Position Information Position Number003374Position TitleSecretary V - 003374DivisionAcademic AffairsDepartment410900 - Speech Pathology and AudiologyMinimum QualificationsHigh school diploma or equivalent and four years of progressively responsible secretarial experience.Preferred QualificationsJob Description SummaryThe University of South Alabama's Department of Speech, Pathology, and Audiology is seeking to hire a Secretary V. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions

• Serves as assistant to the Department Chair and provides administrative support to faculty as needed.
• Prepares and monitors departmental funds and supporting budget-related documentation in coordination with the Chair.
• Assists the Chair is researching and preparing reports for professional (ASHA) accreditation and other university offices to include: Dean's Office, Institutional Research, Academic Affairs, and the Graduate School.
• Serves as recording secretary for department and committee meetings and prepares minutes for distribution.
• Prepares, types, and prints memos, forms, letters, requisitions, and departmental correspondence and other materials as directed using Microsoft Office and Adobe on a PC.
• Monitors and orders office equipment and supplies.
• Prepares requisitions and purchase orders, maintains ledgers, spreadsheets, and databases for departmental budgets, and balances monthly account statements for receipts and expenses using accounting software.
• Opens and routes incoming mail and distributes correspondence and other materials to the appropriate faculty and staff.
• Works closely with the Speech, Pathology, & Audiology (SPA) Graduate and Admissions Committee, The USA Office of Admissions, and the Graduate School in processing applications for the graduate program, assistantships, and tracking graduation requirements.
• Enters and prepares Personnel Action (PA) forms for Graduate Assistants.
• Tracks graduate student records, ensuring timely updates related to admission, progression, and graduation milestones.
• Maintains communication with applicants regarding required materials and application status.
• Prepares travel arrangements and reimbursement forms for faculty and staff.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information Number of Vacancies1Position End Date (if temporary)Job Open Date12/02/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required Documents

Optional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

PI280305110