Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard University Central Administration?

Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.

The Harvard Federal Credit Union (Harvard FCU) is one of the fastest growing Credit Unions in the country and a leader in our industry. As a not-for-profit cooperative, we put our members' best interests first in all that we do. We are passionate about service and fanatical about solving problems. Integrity and transparency are the foundation of Harvard FCU's philosophy. Our mission is to enhance our members' lives by developing and offering trustworthy products that are easy to understand, easy to use, and best suited to meet their financial needs.

Harvard FCU: https://harvardfcu.org/

Reporting to the Director of Human Resources and Training, the Payroll Specialist provides payroll administration and other related assistance for the 140+ employees of Harvard Federal Credit Union. This role acts as liaison with multiple departments and offices across the University, including Harvard Human Resources, Talent Acquisition, Central Payroll, Benefits, Harvard IT, and Leaves of Absence. The Payroll Specialist's work requires a high-level of accuracy and attention to detail and plays an essential role at Harvard FCU.

Job-Specific Responsibilities:

Payroll Administration:

• Process all transactions related to hires, transfers, terminations, job changes, salary increases, bonuses, and incentive payouts.
• Review time and labor, and absence requests weekly.
• Run and audit the bi-weekly, weekly, and off-cycle payroll check registers to ensure proper payment.
• Work with the Leaves Specialist to ensure accurate time reporting for FMLA, Short-term Disability, maternity/parental leaves and workers' compensation.
• Act as Authorized Requestor for PeopleSoft security role requests.
• Train staff and managers on PeopleSoft navigation, and time and absences processes.
• Attend HRMS user group meetings to stay up-to-date on all payroll and process changes.
• Communicate important payroll deadlines and policies to all staff.
• Answer questions related to payroll, including paychecks, timesheets, and absence requests.

Reports and Audits

• Run regular reports on absence balances, job changes, overtime, and staff and position information, flagging any issues or unusual patterns for HR.
• Run analytics reports for Harvard FCU management and auditors as requested.
• Conduct the Yearly Access Review (YAR) for annual university audit.
• Support Harvard FCU management with internal, state, and federal audits by collecting requested documentation and helping to implement changes in response to findings.
• Comply with Harvard University audit requests as required.

HR Coordination

• Create and manage all staff personnel files.
• Maintain all Harvard FCU staff directories and lists.
• Submit requests for all Harvard FCU systems access updates/changes for staff.
• Collaborate with HR on payroll policy interpretation and implementation.
• Co-present at Harvard FCU New Hire HR Orientation.
• Work collaboratively with HR team on special projects, as required
• Perform other related duties and responsibilities as required

Working Conditions:

• Work is performed in an office setting.

Basic Qualifications:

Basic qualifications are the minimum threshold a candidate must meet in order to be considered for this role.

• Bachelor's degree (or four years' equivalent work experience), plus a minimum of two years of Payroll/HR experience is required.

Additional Qualifications and Skills:

The following qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.

• Exceptionally detail-oriented and analytical problem-solver
• Excellent organizational and electronic document management skills
• Ability to
  • prioritize and manage multiple conflicting deadlines in a fast-paced environment
  • work independently and take initiative to solve problems
  • communicate with individuals at all levels with poise and diplomacy
  • maintain strict confidentiality is mandatory
• Must be
  • able to communicate clearly and concisely in verbal and written forms
  • computer savvy, with proficiency in Microsoft suite (Word, Excel, PowerPoint, Outlook) and Slack
  • Positive, collaborative, and have a team-focused attitude
• Experience using Harvard systems (PeopleSoft, SmartRecruiters, MIDAS, QlikView) is highly preferred
• Academic administration experience a plus
• Previous Harvard experience preferred

• Standard Hours/Schedule: 35 hours per week
  • Required to be onsite a minimum of 3 days per month, plus additional days as needed. May be required to work occasionally during winter break, as payroll deadlines require.
  • During the initial 90-day training period, new employees may be expected to work in the office more frequently, for training and onboarding purposes.
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Credit, Criminal, Identity, Prohibited Parties (OFAC - Office of Foreign Assets Control).
• Other Information:
  • Please provide a cover letter and resume as one document with your application.
  • This position has a 90-day orientation and review period

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Work Format Details

This is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 055. Please visitHarvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave

• Medical, dental, and vision health insurance coverage starting on day one

• Retirement plans with university contributions

• Wellbeing and mental health resources

• Support for families and caregivers

• Professional development opportunities including tuition assistance and reimbursement

• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on ourBenefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed toequal opportunityandnon-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has anequal employment opportunitypolicy that outlines our commitment toprohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university'snon-discrimination policy. Harvard'sequal employment opportunitypolicy andnon-discrimination policyhelp all community members participate fully in work and campus life free from harassment and discrimination.

Work Format Details

This is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 056. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.

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