Description

The Business Operations Manager will report to the Chief of Human Resources & Administration and will provide HR & administrative support to the Executive Leadership Team. This key individual will contribute to the day-to-day operations that support the Company located in Cambridge, MA.

Responsibilities:

HR Support:          

• Assist with coordination of internal training programs
•  Collaborate on the creation of policies, handbooks and training materials
• Assist with benefits administration
• Party and event planning (support HR with planning as well as employee appreciation gifts; ordering of related materials)
• Other administrative functions as required
• Recruitment activities. Onboarding and off boarding of staff
• Manage document execution through DocuSign and Box drive
• Other administrative functions as required

Office Management:

• Vendor Management (Office through Lab) – Relationship management, contracting, and cost optimization
• Management and administration of Monday.com project management dashboards
• Management and administration of Box.com account and permissions
• Assist with facility maintenance, office communication
• Manage business accounts: Vistaprint, FedEx, UPS, DocuSign, Uber
• Manage food and catering for internal meetings and social events
• Assist with management of outsourced IT 

 Administrative Support for Executive Leadership Team:

• Scheduling external meetings with potential collaborators, investors, advisors and support in scheduling internal meetings
• Board interaction: scheduling of quarterly BOD meetings and quarterly Compensation and Audit Committee Meetings, tracking documents following meetings, support in travel and lodging for some board members
• Management of expenses (through Expensify)
• Schedule bi-weekly All Hands meetings; reviewing and running slide decks in advance of meetings
• Executive Management Systems – Manage meetings, participants, schedule, content, issue/action tracking (Monday.com)) for the leadership team including – strategy, operations, financial, BD, product development, research

Requirements

Minimum Qualifications Required

• Minimum of 2 years of experience in an HR or executive administrative role
• Outstanding organizational skills and attention to detail
• Flexibility to work in a startup atmosphere
• Excellent oral, written, and interpersonal communication skills
• Proficiency in Microsoft Office applications, including PowerPoint, Word, Excel and Outlook
• Must be able to maintain high degree of confidentiality when dealing with sensitive client, financial, and personal information
• Strong work ethic
• Vendor management