Description

Position: Human Resources Administrator
Job Opens: December 11, 2025
Job Closes: January 9, 2026, by 0800 or until filled
**Resumes and letters of interest submitted after 0800 on January 9th will be considered if we do not hire someone from the first round of interviews.

Division: Fire Administration

Reports To: Finance & Human Resources Director

Union Membership: No. This is an exempt, non-union position.

Typical Schedule: Day shift; full-time, 40 hours/week.
Typical Location: Enumclaw, WA

GENERAL PURPOSE:

Under the direction of the Finance and Human Resources Director, the Human Resources Administrator performs  a wide range of professional, technical, and confidential human resource services. Responsible for benefits administration, HRIS, policy management, coordination of employee protected leave, and employee onboarding and offboarding. Provides support to the development, implementation, and administration of human resource programs and procedures within assigned areas and ensures compliance with applicable federal and state laws and regulations. Has thorough knowledge of public sector human resource procedures. This role ensures smooth department operations through effective Fire Administration team coordination, communication, and support. Able to apply contemporary organizational and administrative principles and practices to a wide variety of complex work situations. Has broad latitude for independent action and decision-making. Duties require considerable attention to detail, flexibility, and the ability to meet fast-paced and rigid deadlines. Responsibilities have a significant impact on the department's operations, budget, accounting, record keeping, legal filings and customer satisfaction. Works closely with all personnel to ensure efforts are directed toward common fire department goals. Follows and actively supports the Enumclaw Fire Department’s mission, vision, and core values.

SUPERVISION:

This position reports directly to the Finance & HR Director. The HR Administrator is considered a non-exempt employee for FLSA purposes. The work schedule may be adjusted to meet the needs of the Enumclaw Fire Department. Work may require weekend and evening duty for meetings or emergency recall for certain fire and disaster emergencies.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Responsible for administering department-wide human resources and benefit programs.
• Analyze, coordinate, and distribute written and verbal information to employees and dependents relating to policies, procedures, and benefit programs such as insurance plans, pension plans, deferred compensation plans, paid time off, wellness, and other Department programs.
• Develop and maintain department policies and procedures in accordance with federal, state, and local laws.
• Responsible for ensuring benefit compliance with state and federal regulations, union agreements, policies, and procedures.
• Responsible for coordinating and maintaining accurate records related to protected leave administration such as FMLA, WA PFML, ADA, light duty assignments and OJI (on-the-job injury), workers compensation, liability, unemployment insurance, and other claims.
• Administer annual open enrollment to include companywide correspondence and administration of plans. Serve as primary contact for employee benefit questions and process all benefit changes throughout the year.
• Responsible for off-boarding including education on post-employment medical benefits and retirement plans.
• Track changes to employee status including, but not limited to personal information updates, employee accruals, promotions, or transfers, provisional and regular position assignments, and years of service for all employees.
• Coordinate changes in the HRIS/payroll system with payroll processor to comply with contracts such as salary, annual increases, step increases, and benefits.
• Conduct human resources activities such as research and analysis of employee salaries, benefits, practices, and policies.
• Provide guidance to supervisors and employees on various human resources issues.
• Provide internal assistance to staff, including Chiefs and supervisors relating to personnel needs; provide support with personnel staffing and tracking of assignments.
• Compose correspondence, prepare analysis and narrative reports to be distributed throughout the organization.
• Develop and present new employee orientations. Prepare new employee packets/forms.  Present at orientation and work with new hires on completing forms.  Coordinate new hire set up with payroll processor in various systems, internally and externally.
• Assists with the employee recruitment and selection processes.
• Maintains and expands knowledge of existing and proposed human resource-related federal and state legal and regulatory requirements.
• Maintain knowledge of all employee contract agreements and participate in labor negotiations and employee relations matters as applicable.
• Prepares and maintains records for payroll, benefits, and other financial data.
• Knowledge of monthly payroll process and the coordination of timely and accurate payments to vendors, State, and Federal agencies; may serve as payroll processor.
• Applies accurate fiscal management policies, procedures, and internal controls in accordance with department policies and procedures, State, and Federal regulations.
• Serve as point of contact for all benefit-related customer service and information to staff and external customers.
• Assist with preparation and distribution of W2’s to employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES, OTHER:

• Cover and assist Fire Administration staff as directed.
• May serve as the District Secretary to the Board of Fire Commissioners (KCFD #28).
• Maintain awareness of the proper procedures to follow to insure proper handling of walk-in aid calls, fire alarms and other emergency requests for service.
• Attend conferences, seminars, and training sessions to progress job knowledge, process management, and communication.
• Any further related assignments as directed by the Finance & HR Director and/or the Fire Chief.
  
  

KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge Of:

• Best practices in all disciplines of Human Resource methodology.
• Local, state, and federal laws, rules, and regulations related to assigned Human Resource disciplines and labor contracts.
• Benefit contracts and requirements associated with the various benefit programs.
• Retirement medical plans and other retiree benefit options.
• Compensation and benefit programs that align with organizational objectives.
• Employment law and ability to apply and provide sound consultations on a variety of situations.
• Payroll methodology for fire districts.
• General public relations.
• Supervisory principles and practices.
• Interpersonal skills using tact, patience, and courtesy.
• Proper telephone techniques and etiquette.
• Administrative procedures and modern office software (Microsoft Office 365, Zoom, Teams, and other office software); experience with HRIS/payroll systems preferred.
• Website design and SharePoint experience preferred.
• Record-keeping techniques.
• Correct usage of English grammar, spelling, punctuation, and vocabulary.

Skills In:

• Planning, developing, implementing, maintaining, evaluating, auditing, and modifying comprehensive and integrated governmental programs.
• Effectively identifying, collecting, and organizing data and information for analysis and investigation.
• Analyzing situations accurately and adopting an effective course of action.
• Exercise initiative, judgment, and decision-making skills to meet objectives.
• Exceptional communication skills, with the ability to express, advocate and defend views effectively and with clarity to internal and external customers through use of oral and written communications.
• Excellent verbal and written communication skills, with attention to detail and confidentiality.
• Effective conflict management, critical thinking, and problem-solving skills.
• Strong interpersonal skills with tact and professionalism.

Ability To:

• Develop written personnel policies and procedures for the fire department.
• Maintain a variety of complex filing systems, records, and reports.
• Assemble and maintain a variety of diverse data, analyze data, and prepare reports.
• Read, comprehend, apply, and explain departmental policies and procedures as applicable.
• Work independently with little direct supervision and maintain strict confidentiality.
• Have strong communication and problem-solving skills.
• Apply common sense understanding to carry out instructions furnished orally, in writing and in schedule form; solve practical problems; and deal with problems involving several variables in situations where only limited standardization exists.
• Analyze situations accurately and adopt an effective course of action.
• Make decisions within set parameters and take responsibility of such decisions.
• Establish and maintain effective and cooperative working relationships with co-workers, supervisors, employees, outside organizations, and the public.
• Plan and organize work to meet schedules and timelines.
• Effectively present information and respond to questions from co-workers, supervisors, employees, outside organizations, and the public.
• Demonstrate a strong sense of personal ethics in addition to a high degree of professional judgment and discretion.
• Add, subtract, multiply and divide; compute rate, ratio, and percent; and to create and interpret graphs and charts.
  
  

EDUCATION AND EXPERIENCE:

Education: Associate degree or equivalent human resources credentials and;

Experience: Two (2) years of experience in human resources.

Preferred: Bachelor’s degree in Business or Public Administration and/or Human Resources Certification (SHRM-CP, PHR, or IPMA-CP), collective bargaining agreements, and public sector experience.

Or in place of the above requirements: The incumbent may possess any equivalent combination of education and progressively responsible human resource administration experience.

LICENSES/CERTIFICATIONS:

Valid Washington State Driver’s License.
Notary Public License or ability to obtain within six (6) months of employment.

MACHINES, TOOLS, AND EQUIPMENT USED:

Typical business office machinery and equipment including, but not limited to, personal computer and related software (Springbrook Express, Kronos Workforce, Microsoft Office 365 products, Excel, Word, Outlook, PowerPoint, Teams), audio/video hardware and applications, multi-line telephone, fax machine, copy machine, calculator, etc.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit for extended periods of time; use hands; talk or hear. The employee frequently is required to reach with hands and arms and type on a keyboard for extended periods of time. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel or crouch. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close, distance. and peripheral vision; depth perception; and the ability to adjust focus.

Work is performed indoors in an office environment, and in non-emergency and emergency operation situations, with frequent interruptions by interoffice activities, telephone calls, walk-in employees, citizens, etc. May be exposed to individuals who are irate or hostile. The noise level in the work environment is usually moderate to high. The employee may be required to periodically support fire department operations or be required to work at other fire department offices. The employee may also be called back for emergency support services.

To be considered for this position, please email a resume and letter of interest outlining relevant skills and/or experience to:

Laura Buckley
Finance & HR Director
labuckley@enumclawfire.org 

Requirements

EDUCATION AND EXPERIENCE:

Education: Associate degree or equivalent human resources credentials and;

Experience: Two (2) years of experience in human resources.

Preferred: Bachelor’s degree in Business or Public Administration and/or Human Resources Certification (SHRM-CP, PHR, or IPMA-CP), collective bargaining agreements, and public sector experience.

Or in place of the above requirements: The incumbent may possess any equivalent combination of education and progressively responsible human resource administration experience.

LICENSES/CERTIFICATIONS:

Valid Washington State Driver’s License.
Notary Public License or ability to obtain within six (6) months of employment.