Description

POSITION OBJECTIVE 

Working under general direction of the Assistant Vice President of Construction, the Facilities Project Manager manages projects that support the goals and objectives of the Department of Facilities Services and the mission of the Case Western Reserve University. In collaboration with the Campus Planning & Facilities Management (CPFM) departments of Construction, Facilities Services, and Planning & Design, define and manage project scope, budget, schedule, and administer the contract documents prepared by design professionals. Projects primarily involve a scope which focuses on roofs, facades, structural repairs, and interior renovations.

ESSENTIAL FUNCTIONS

To the extent assigned, develop the scope, assist in the planning, manage the design, and administer the construction process simultaneously for multiple projects each ranging in size from $25,000 to $2 million. Develop preliminary and final schedules, and budgets in collaboration with the Assistant Director of Facilities Services and Assistant Vice President for Facilities Services. Provide recommendations and assist in the selection of the design professional(s), communicate project scope, design intent and budget, negotiate fees, oversee the design, assure appropriate review of the design by the Assistant Director of Facilities Services, assure the development of appropriate bidding documents, and manage the bidding process. Coordinate contract execution with the Office of Business and Finance. See that appropriate minutes of meetings are kept and communicate, in writing, with the design professional as appropriate. Authorize all expenditures to design professionals in accordance with university policies and procedures and agreements (contracts); maintain project records; monitor the project schedule, budget and cash flow. If discrepancies arise, determine their legitimacy and whether or not alternative less expensive measures exist, discuss with appropriate design professional on the project, notify Assistant Vice President with potential corrective measures. Review drawings and specifications prepared by design professionals to become familiar with the project and to assure compliance with university standards. (32%)
Facilitate pre-bid presentations, walk-throughs, and planning meetings in coordination with the design professionals and all prospective bidders. Answer contractor questions, or seek answers to questions with appropriate individuals, and communicate these answers in writing. Seek competitive pricing and price reasonableness for all services. Receive and evaluate bids in conjunction with the Assistant Director. Coordinate contract execution with the office of Business and Finance. Communicate status of project award to bidders as appropriate. On occasion, identify, specify, bid, develop and issue purchase orders for all materials, labor and services to be directly purchased by the Department of Facilities Services. Coordinate the delivery of these items with the project schedule and the contractor(s) working on the project. Ensure that the project requirements (applicable local, state and federal codes as well as other constraints imposed by funding agencies) are met. (32%)
Oversee the construction process for multiple projects to confirm compliance with contract documents, university requirements, and construction schedules, and the maintenance of a safe work site. Coordinate activities with adjacent areas and organizations, and to minimize disruptions to university operations. Regularly inspect each construction site on campus to assess contractor's compliance with contract documents, workplace safety, adherence to project schedules, quality of the work, and to understand and resolve problems. As changes to the work become necessary including changes in scope, schedule or budget, identify impact and communicate all relevant information to the Assistant Director, Assistant Vice President, end users, affected parties, and appropriate departments. Coordinate equipment shutdowns and other construction project disruptions of university services with Facilities Services and appropriate departments. This will require research and communication within the campus community to anticipate user needs and planned disruptions of ongoing operations. Arrange for the participation of other campus staff as appropriate including facility managers, and facilities trades, and end users. Review and approve all Applications for Payment and invoices. Verification of the Application for Payment shall be reviewed in comparison to the contract documents. Ensure the cost charged to the university is fair and reasonable. Assure all work billed has been completed. Ensure applications for payment have been reviewed by the design professional in a timely manner. Manage procurement including project requisitions. Facilitate a smooth transition from design, to construction to completion. Acquire from contractors and coordinate the transfer of all closeout documentation (including but not limited to, warranties, shop drawings, submittals, and as-built drawings) to appropriate departments. Verify that the university has received all deliverables identified in the contract. Ensure that during the project and at completion user department(s), including Facilities Services, Environmental Health and Safety, ITS, and Campus Services departments are familiar with the work so that they may be able to use and maintain the project. Should post-construction problems arise, identify issues, and discuss appropriate corrective measures with the appropriate design professional and contractor(s). Report issues with cost or time implications to the Assistant Vice President. (31%)
NONESSENTIAL FUNCITONS

Assist the Facilities Services team in identifying facility needs through building inspection. Assist the Facilities Services team with the design and bidding documents for the replacement or upgrade of major component parts and systems within the university's physical plant. Perform other duties as assigned. (5%)

CONTACTS 

Department: Continuous contact with staff from the Departments of Construction, Facilities Services, and Planning & Design to discuss the status of projects. Frequent contact with the Office of Business and Finance to coordinate contract development and other project related issues. Frequent contact with Facilities Services and Customer Service to coordinate project related issues. 

University: Frequent contact with facilities management within schools. Frequent contact with UTech, Campus Services, Environmental Health and Safety, Security, Housing, School and department personnel to review project documents, to coordinate work in progress, equipment shut-downs, and provide required warranties, shop drawings, submittals, as-built drawings and other project documents at the completion of a project. 

External: Continuous contact with architects, design professionals, and contractors to assure that projects are managed properly, within budget and on schedule, and to resolve project issues. Coordinate construction projects with external entities, e.g., surrounding institutions and their activities. Moderate contact (as required by the project) with the Medical Center Co. to coordinate work. Moderate contact with the local regulating authority (primarily the City of Cleveland) to oversee the timely submission of plans and specifications prior to commencement of projects. Moderate contact with CWRU¿s insurance company to coordinate the timely submission of plans and specifications to meet their requirements.

Students: Infrequent contact with students or student groups to discuss project activity, coordinate work with student activities or to resolve problems.

SUPERVISORY RESPONSIBILITIES

No direct reports oversee contracted parties: vendors, contractors, design professionals, architects, construction managers, commissioning agents, safety directors, inspectors, testing agencies, and certifying agencies. 

QUALIFICAITONS

Experience: 7 years of experience managing construction or construction administration and familiarity with the complete project cycle. Project Management experience must be for projects $25,000 to $10 million total project cost. 

Education/Licensing: Bachelor's degree preferred. The following are preferred disciplines: construction management, engineering, mechanical, superintendent, trade lead or similar discipline. Additional certifications, training, seminars and coursework in construction practices, building codes, safety, project scheduling, cost estimating, licenses and the like. 

REQUIRED SKILLS

Knowledgeable of building components and systems. 
Preference for laboratory experience, specialized healthcare construction, utilities, and commercial construction experience. 
Excellent verbal, written and interpersonal communication skills. Ability to interact with colleagues, supervisors, and customers face to face. 
Time management and prioritization of tasks. Ability to meet consistent attendance. 
Presentation skills, professionalism, and organization of data.
Strong ability to resolve conflict. 
Proficient with Excel, Microsoft Office, critical path-method scheduling, project management software, and Outlook and Google email software. Enhanced computer skills preferred. 
Ability to manage multiple projects and disciplines simultaneously essential. 
Strong ability to work with minimal supervision.
Ability to work with and maintain confidential information. 
Working knowledge project planning, preconstruction, project development, design and construction process and construction contracts; ability to read and understand blueprints and technical specifications.
Knowledge of building components and systems including, but not limited to roofs, facades, interiors, fire protection, security, and communication systems. 
Strategic planning, analysis, and implementation; able to proactively review cost, schedule, and quality consideration and make decisions to provide the best value to the university. Proactive solution-oriented thinking to address technical problems. 
Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest.
Ability to meet consistent attendance. 
Ability to interact with colleagues, supervisors, and customers face to face. 
 

WORKING CONDITIONS

This position makes regular visits to project construction sites during all phases of construction, both indoors and outside, in all types of weather conditions. Conditions on the project site may be hazardous; wearing a hard hat and/or protective clothing may be required. Exposure to loud noise, dust, fumes, and projectiles from some construction operations is common. The position requires walking, standing, bending, and climbing. Extended and/or variable working hours may be required. Office work via telephone and computer is also required. This position may be required to travel as required to investigate methods, materials, and equipment for projects. Most of these firms are located in Cleveland, but several are located outside this area of the country. This position must be available to respond to emergency calls and respond to project related issues.

SALARY GRADE

Case Western Reserve University is committed to providing a transparent estimate of the salary range available for this position at the time of its posting. The salary range is between $56,395 and $71,340, depending on qualifications, experience, department budgets, and industry data.

Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.

EEO Statement

Case Western Reserve University is an equal opportunity employer.  All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.

Reasonable Accommodations

Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

How to Apply

Search for Job#14013 and apply at jobs.case.edu

Requirements

QUALIFICATIONS:

Experience: 7 years of experience managing construction or construction administration and familiarity with the complete project cycle. Project Management experience must be for projects $25,000 to $10 million total project cost. 

Education/Licensing: Bachelor's degree preferred. The following are preferred disciplines: construction management, engineering, mechanical, superintendent, trade lead or similar discipline. Additional certifications, training, seminars and coursework in construction practices, building codes, safety, project scheduling, cost estimating, licenses, etc.